Leading organization looking for dynamic individuals to join as Executive Assistant to CEO

Designation: Executive Assistant to CEO

Location: Colombo

Key Responsibilities

• Oversea the day-to-day activities of the CEO’s office.
• Collaborate with multiple team members, leaders, and stakeholders, assisting and following up with non-specialized tasks and participating wherever necessary to ensure smooth, efficient operations.
• Responsible for following up on tasks delegated by the CEO to other stakeholders, until completion.
• Multitask across multiple projects, trainings to ensure success.
• Maintain healthy relations with all relevant personnel.
• Assist in the management and organization of the CEOs calendar by scheduling appointments, meetings, engagements, and daily activities.
• Assist the CEO in the timely management of communications; including written, telephone and emails, and other similar communications and ensure follow up with those that require answers, responses, and written replies.

Key Requirements

• Bachelor’s degree or professional qualification in relevant field.
• 1-2 year’s work experience in similar capacity.
• Previous experience working as an operations or project assistant/ coordinator in an INGO/ NGO is highly advantageous.
• Excellent English writing and speaking skills is essential.
• Continuously following up and getting things done.
• Excellent interpersonal, customer service and time management skills, together with diplomacy, tact and well-developed organizational skills.
• Highly methodical.
• Extremely detail oriented to ensure accuracy and quality across all tasks.
• Must be flexible and willing to work extra time during busy times and on call during weekends and after business hours.
• Ability to receive complex administrative problems independently and perform tasks that are diverse and advanced.
• Demonstrate highest level of ethics and ability to always maintain confidentiality with all situations and documentation.
• Motivated and flexible with exceptional multi-tasking ability as the demands on the role will vary from time to time.
• Must be IT literate with experience of Microsoft Office including Outlook, word, Excel and PowerPoint.
• Be able to draft correspondence both standard and ad-hoc with minimal supervision ensuring both quality and accuracy in all-work.
• Has a flair for building relationships with peoples and need to be flexible in the approach to work, and be able to work autonomously and as part of a wider team.