Executive Personal Assistant to Director ( Colombo, Sri Lanka )

Manpower Sri Lanka
ContractColombo, Sri LankaLKR 145,000 - 145,000/month

Our prestigious client in the UK, who are a fast-growing group of companies in the

Accountancy and Financial services industry, is seeking for an experienced and dedicated

Executive Personal Assistant to provide comprehensive support to the Director.

Salary: Rs. 145,000

Job Role:

This role offers a dynamic opportunity to work closely with top-level management,

coordinating calendars, managing travel arrangements, and providing efficient administrative

support. If you thrive in a fast-paced environment and possess exceptional organizational

and communication skills.

Responsibilities:

  • Provide high-level administrative support to the Director, including managing calendars, scheduling appointments, and coordinating meetings.
  • Handle confidential sensitive documents and information of the Director and company with discretion and maintain confidentiality at all times.
  • Manage communication channels, including screening phone calls, responding to emails, and drafting correspondence on behalf of the Director.
  • Act as the first point of contact in the absence of the Director, handling inquiries and issues.
  • Handle client complaints and inquiries professionally, escalating them to the Director as necessary.
  • Coordinate with Advisors and paraplanners regarding queries and case matters, providing necessary support.
  • Assist in coordinating matters with internal and external stakeholders as required.
  • Conduct accounting tasks, such as reconciling Xero, tracking expenses, and processing payments.
  • Prepare monthly profit and loss for company directors.
  • Coordinate travel arrangements and accommodations for the Director and other team members as needed.
  • Prepare presentations, reports, and documents as required by the Director, ensuring accuracy and professionalism.
  • Manage FCA accounts, staying updated on deadlines and regulatory requirements.
  • Create and manage Google Business accounts, ensuring accurate and up-to-date information.
  • Respond to Google and Trustpilot reviews, addressing feedback and concerns.
  • Follow up on payments and ensure timely processing.
  • Provide monthly PMS Proc Fee report to the Compliance Officer.
  • Add new users and allocate CPD's in the Competent Adviser system.
  • Maintain and update registers/login sheets, ensuring accuracy and completeness.
  • Monitor back office work to ensure targets are met, reporting any discrepancies or delays.

Experience and Qualifications:

  • Candidates should be adaptable to UK Office hours: Monday to Friday, 2.30pm to
  • 10.30pm in the winter and 1.30pm to 9.30pm in the summer (SL time).
  • Proven work experience as a Personal Assistant, preferably as a Personal Assistant to top-level management.
  • Knowledge of office management systems and procedures.
  • Intermediate knowledge and experience with basic accounting tasks.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and accounting software.
  • Excellent organizational and time management skills with the ability to prioritize tasks.
  • Strong organizational and multitasking abilities.
  • Exceptional verbal and written communication skills.
  • Discretion and confidentiality are paramount.
  • Detail-oriented, proactive, and able to work with minimal supervision.

MANPOWER LANKA SOLUTIONS (PVT) LTD.

Recruitment, Executive Search, HR, Outsourcing & Job Seeker Services.

#19, De Vos Avenue, Bambalapitiya, Colombo 04, Sri Lanka.

Colombo, Sri Lanka

Apply for this job

Resume/CV*

Click or drag file to this area to upload your Resume

Please make sure to upload a PDF

First Name*
Last Name*
Email*
Phone Number*