Description

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our CEO.

This role’s responsibilities include managing calendars, managing inbound/outbound communications, coordinating activities and . To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to our CEO and key executives. This role will be mostly remote, with the requirement to travel to vendors and businesses within Colombo, Sri Lanka and occasionally to on-site locations out of Colombo, Sri Lanka

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Oversee the performance of other team members\
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and inbound emails, chat conversations (eg. Slack), phone calls and distribute correspondence
• Organize and maintain information in our online tools
• Work with the CEO to eliminate blockers

Requirements and skills

• Work experience as an Executive Assistant, Personal Assistant or similar role
• An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
• Solid organizational skills, including multitasking and time-management
• Strong client-facing and teamwork skills
• Experience managing a budget and execution plan
• Strong working knowledge of Google Docs, Google Sheets, Microsoft Excel and communications tools like Slack/Microsoft Teams
• Hands-on experience with project management tools (e.g. Basecamp or Trello) will be a plus
• Good understanding of financial and business concepts
• Excellent verbal and written communications skills
• Good fluency with english. Fluency in other languages will be a strong advantage
• Industry experience with technical industries, mechanical engineering or automotive engineering will be a strong advantage
• Discretion and confidentiality