WHO WE ARE

Promo Lanka Marketing (PLM) is a company that provides operating supplies and equipment (OS&E) to the hospitality industry. We work with top hotels and restaurants in Sri Lanka and beyond, offering high-quality products from around the world, including linens, bedding, tableware, and kitchen equipment. PLM prides itself on selecting products that meet high standards for quality and design, ensuring that our clients have access to the best value for money. We are committed to providing comprehensive solutions to our clients, with a focus on quality, innovation, and customer service. With our strong reputation in the industry, PLM is a trusted partner to many in the hospitality sector.

JOB PURPOSE

Ignite your passion for excellence and be the driving force behind seamless operations in the dynamic hospitality industry as a Supplier Coordination Executive. Your purpose is to orchestrate the perfect harmony between suppliers and our organization, ensuring the timely delivery of high-quality operating supplies and equipment (OS&E). By building strong relationships, negotiating contracts, and monitoring supplier performance, you will elevate our procurement process to new heights. Collaborating closely with internal stakeholders, you will curate a flawless collection of items, adhering to stringent quality standards and exceeding guest expectations. Join our team to unleash your attention to detail, problem-solving prowess, and innovative spirit, leaving an indelible mark on the guest experience and shaping the future of hospitality procurement.

RESPONSIBILITIES

· Build and maintain strong relationships with OS&E suppliers, including manufacturers, distributors, and vendors.

· Evaluate supplier capabilities, negotiate contracts, and monitor supplier performance to ensure timely delivery of high-quality products.

· Collaborate with internal stakeholders, such as procurement managers, project managers, and operational teams, to understand their OS&E requirements.

· Coordinate with suppliers to source the necessary items, ensuring adherence to quality standards, specifications, and budgetary constraints.

· Receive and review purchase orders for OS&E items, verify accuracy, and process them accordingly.

· Coordinate with suppliers to confirm order details, delivery schedules, and any customization or special requirements.

· Implement and maintain quality assurance procedures to ensure that OS&E items meet the required standards and specifications.

· Act as a point of contact for supplier-related issues, including order discrepancies, delays, product defects, or any other concerns.

· Collaborate with suppliers and internal teams to address and resolve these issues promptly and efficiently.

· Maintain accurate records of supplier communications, order details, and other relevant documentation.

· Stay updated on industry trends, new product developments, and emerging suppliers in the OS&E market.

· Conduct market research and supplier evaluations to identify potential new partnerships and opportunities for cost savings or improved quality.

REQUIREMENTS & SKILLS

· Bachelor's degree in a relevant field or equivalent experience in hospitality procurement.

· Strong communication skills, both verbal and written, to effectively engage with suppliers and internal stakeholders.

· Proven ability to build and maintain strong relationships, negotiate contracts, and foster trust with suppliers.

· Collaborative mindset, with the ability to work effectively with cross-functional teams and drive procurement strategies aligned with overall business objectives.

· Strong problem-solving skills, with the ability to anticipate challenges, find innovative solutions, and make informed decisions.

· Excellent time management skills, attention to detail, and the ability to handle multiple tasks and priorities simultaneously.

· Adaptability and resilience to thrive in a dynamic environment with changing demands and market conditions.

· Customer service orientation and the ability to understand internal stakeholders' needs to deliver exceptional service.

· Emotional intelligence and the ability to navigate interpersonal dynamics with empathy and professionalism.

· Passion for the hospitality industry and a strong commitment to excellence.

· Analytical skills to evaluate supplier capabilities, assess product quality, and analyze market trends.

· Multicultural awareness and sensitivity to effectively navigate cross-cultural communication.

· Financial acumen to understand cost analysis, budgeting, and pricing strategies.

· Leadership qualities such as initiative, accountability, and the ability to positively influence others.

· Proficiency in using relevant software and tools for procurement and supplier management.