Metana is a pioneering ed-tech company. We are seeking a highly organized and proactive Executive Personal Assistant to support our CEO in managing tasks, maintaining calendars, and ensuring smooth operations across various departments.

Key Responsibilities:

• Task Management: Efficiently manage and prioritize the CEO's tasks.
• Calendar Management: Maintain and update the CEO's calendar, schedule appointments, and coordinate meetings.
• Reporting: Create, prepare, and present reports as needed.
• Reminders: Remind the CEO of tasks, meetings, and team check-ups.
• Departmental Updates: Keep the CEO updated on the work progress of each department.
• Task Tracking: Keep track of delegated tasks and remind the CEO to follow up.
• Event Tracking: Keep track of team birthdays, promotions, and other significant events.
• Payroll and Accounts: Assist in maintaining payroll and accounts.
• Administrative Tasks: Handle various administrative duties.
• Email Management: Respond to emails on behalf of the CEO.
• Partnership Management: Maintain existing partnerships and help build new ones.
• LinkedIn Management: Maintain and manage LinkedIn conversations.
• Coordination: Assist in coordinating matters with internal and external stakeholders.
• Document Preparation: Prepare presentations, reports, and documents ensuring accuracy and professionalism.
• FCA Account Management: Manage FCA accounts, staying updated on deadlines and regulatory requirements.
• Back Office Monitoring: Monitor back office work to ensure targets are met, reporting discrepancies or delays.

Experience and Qualifications:

• Proven experience as a Personal Assistant, preferably to top-level management.
• Knowledge of office management systems and procedures.
• Intermediate knowledge and experience with basic accounting tasks.
• Proficiency in Google Workspace, HubSpot, ClickUp, and accounting software.
• Excellent organizational and time management skills.
• Strong multitasking abilities.
• Exceptional verbal and written communication skills.
• Discretion and confidentiality.
• Detail-oriented, proactive, and able to work with minimal supervision.
• Ability to come to the office Monday to Friday, 10:00 am to 6:30 pm, with flexibility for occasional late hours.

Ability to come to the office Monday to Friday, 10:00 am to 6:30 pm, with flexibility for late hours. (The CEO works from 11 am till 3 am).