Swivel Group, headquartered in Australia is best known for building and implementing custom solutions for businesses to enable them to innovate, scale and compete at a global standard. We've been around since 2019, with a team growing beyond 160+ employees that help us challenge and innovate for our partners across the software, digital, and finance landscapes.

Our Brands: Swivel Tech, Swivel Finance, Swivel Talent, and Swivel Foundation

Overall Responsibility: The job holder is responsible to provide the assistance to manage the daily operations of the Swivel Group companies, while being connected with the Departmental heads and the Directors operating locally. Further, this role entails operational work, payment related work and administration work. Job holder is responsible to coordinate with multiple key stakeholders to ensure smooth flow of business operations.

Primary Responsibilities:

• Assisting HODs of the Business and the Directors operating locally

1. Managing HOD’s calendars.
2. Coordinating with Directors for signing/approval of documents.
3. Updating daily bank balance for directors (Cash flow).
4. Handle directors’ payments.
5. Directors’ reimbursement payments handling.
6. Coordinate with directors and banks for bank account creations.
7. Assist directors in managing company related documentation for local authorities such as Registrar of Companies, Department of Inland Revenue etc based on the requirement.

• Payment Related Work

1. Handling payment and bank transactions.
2. Preparing and filing payment documentation. (payments, Cheque vouchers, Bank letters)
3. Processing bi- weekly payment cycles while coordinating with other departments and personnel.
4. Coordinate with relevant parties to ensure payment invoices are received for the payment processing.
5. Handling Company Petty Cash.
6. Manage reporting on payments as required by the management.

• Other Administration Work

1. Support HR Team on Staff Onboarding Process.
2. Assist HR & Ops team in organizing companywide engagement activities and events.
3. Coordinate with HR Team to process insurance claims for staff under internal insurance fund.
4. Coordinate and arrange staff surveys.
5. Manage Admin emails and relevant coordination.
6. Information gathering for welcome note and circulating welcome posts on their work commencement date. / Using Admin emails.
7. Coordinating suppliers and vendors as required to assist business operations.
8. Ordering snacks /beverage for staff meetings/Visitors as required by the HODs.
9. Arrange daily lunch for staff.

Required skills and abilities:

▪ Strong communication Skills

▪ Strong interpersonal skills

▪ Attention to detail

▪ Organizing Skills

▪ Initiative and follow through

Required qualifications and experience:

▪ Prior experience in handling similar job role

▪ Diploma or G C E A/L

Benefits

What We Can Offer You:

· A dynamic and supportive working environment

· Full medical benefits

· Training & Development

· Flexible and hybrid working arrangements

· Attractive remuneration

Work Culture

Swivel promotes a culture of positivity, openness, growth, collaboration, and fairness within our work environment. Individual development matters to us. We put in a sincere effort to help our team grow on professional and personal levels.

Swivel Values

Trust: a confident relationship in our staff, that would adhere to transparency and honesty in our dealings

Innovation: initiative, collaboration, challenging the industry and continuously evolving

Premium:Top talent, going above and beyond and treating your workplace as your own business

Respect:Everyone matters and so do their ideas

Team: Be supportive, welcoming, community, family-oriented and as strong as our weakest

Our Channels

Website - https://swiveltech.io

Instagram - https://www.instagram.com/swivel.group/

Facebook - https://www.facebook.com/swivelgroupau

LinkedIn - https://www.linkedin.com/company/swivelgroupau/