Key Responsibilities

a) Marketing Payables

• Process variable discounts and incentives for trade using the Discount Application tool.

• Manage ad hoc payout requests to outlets, ensuring timely approvals and accurate processing.

b) Marketing Employee Expense Claims

• Collect employee claims via the Ventura portal, validating against policies, receipts, and amounts.

• Approve or reject claims in SAP for reimbursement, ensuring compliance with company policies.

c) Vendor (Services & Outlets) Invoice Receipt & Logging

• Receive and log vendor invoices into SAP with accurate details such as date, vendor, and amount.

• Verify completeness of invoices and escalate discrepancies for resolution.

d) Three-Way Matching

• Perform matching of vendor invoices with Purchase Orders (PO) and Goods Receipts (GR) in SAP.

• Escalate mismatches or discrepancies to relevant stakeholders to resolve issues promptly.

e) Payment Processing

• Process payments in SAP for approved invoices by selecting appropriate payment methods.

• Submit payment proposals for approval based on defined payment thresholds.

f) Batch Upload for Bulk Payments

• Gather payment data for multiple vendors and upload requests into SAP.

• Validate and address errors before bulk payment submissions.

g) Post-Payment Reconciliation

• Monitor payment status in SAP and bank portals (failed or successful) and address issues.

• Reverse unprocessed payments or reissue payments as necessary.

• Reconcile payments and address any discrepancies or unprocessed payments.

h) Monitoring and Reporting

• Generate GR/IR GL reports in SAP and review aging for GR/IR, following up with users on pending invoices.

• Generate FBL1N reports for payables and analyze payment aging trends.

• Follow up with stakeholders to ensure invoices are submitted by the 26th of each month.

j) Customer Invoicing

• Post entries in SAP for operator income, rent income, brand usage, and royalty income.

• Generate and share invoices with customers, ensuring compliance with contract terms.

• Conduct daily sales reconciliation in SAP using KE24 reports.

• Review export documentation and generate invoices based on the bill of lading.

• Manage SAP entries for export orders, ensuring accuracy and timely submission to customers.

• Compute and record royalty income in SAP, generating royalty invoices and sharing them with customers.

l) Credit Monitoring and Collection Accounting

• Accounting collection and reconciliation against all revenue channels

• Monitor agent and bank settlements under distributor finance agreement

• Monitor agent credit limits utilization using receivable reports.

• Investigate discrepancies in receivables and follow up for settlement.

• Generate and track collateral management for export sales.

Key Requirements

• 2–5 years of experience in accounts payable, accounts receivable, or shared services operations.

• Bachelo’s degree in Commerce, Accounting, or Finance and Professional Certifications.

• Knowledge of SAP is preferred.

• Hands-on experience in invoice processing, payment reconciliation, and reporting in SAP.

• Familiarity with accounts payable policies and credit management frameworks.

Technical Traits

• SAP Proficiency: Execute invoice processing, payment posting, and reconciliation tasks efficiently.

• Reporting Expertise: Generate and analyze reports such as GR/IR aging, FBL1N, and KE24 for actionable insights.

• Data Accuracy: Ensure completeness and accuracy in logging vendor invoices and customer invoices.

• Process Compliance: Adhere to company policies for accounts payable, accounts receivable, and reporting processes.

Technology Traits

• Proficient in SAP for invoice management, payments, and reporting.

• Competent in Excel for creating reports and analyzing payment trends.

• Familiar with automation tools to improve efficiency in payment processing and reporting.

Behavioral Traits

• Collaboration: Work effectively with vendors, internal teams, and customers to ensure seamless operations.

• Accountability: Deliver tasks within deadlines while ensuring high levels of accuracy.

• Problem-Solving: Address discrepancies and issues in invoices and payments proactively.

• Adaptability: Manage changes in processes and systems with flexibility and a focus on solutions.

• Attention to Detail: Maintain thorough documentation for all transactions, ensuring audit readiness.