Key Responsibilities

a) Invoice Receipt and Logging

• Collect vendor invoices and log them into SAP, ensuring details like vendor name, date, and amount are accurately captured.

• Validate invoices for completeness, policy compliance, and supporting documentation before processing.

• Collaborate with vendors and internal teams to address invoice discrepancies and ensure timely resolution.

b) Three-Way Matching

• Perform invoice matching with Purchase Orders (PO) and Goods Receipt (GR) in SAP, ensuring accurate reconciliation.

• Escalate mismatches and discrepancies to relevant stakeholders for resolution within SLA timelines.

c) Payment Processing

• Process payments by generating payment proposals in SAP, selecting appropriate payment methods, and submitting for approval.

• Execute bulk payment uploads into SAP, ensuring accuracy and addressing errors before submission.

• Coordinate with vendors and internal teams to address payment failures, duplicate payments, or re-issuance needs.

d) Post-Payment Reconciliation

• Monitor and reconcile payment statuses in SAP and the bank portal (failed/successful), identifying and addressing issues.

• Generate reconciliation reports to track unprocessed payments and discrepancies for corrective action.

• Obtain and maintain Advance Bank Guarantees (ABG) or collateral based on vendor agreements.

e) Reporting and Analysis

• Prepare and analyze accounts payable ageing reports and communicate insights to management.

• Conduct follow-ups with internal stakeholders for pending invoices to ensure all submissions in timely manner.

f) Compliance and Governance

• Ensure all activities adhere to company policies, regulatory requirements, and SLA commitments.

• Maintain documentation of invoices, payments, and reconciliations for audit readiness.

Key Requirements

• 2– 5 years of experience in Accounts Payable or a similar role within a corporate or shared services environment.

• Bachelor’s degree in Commerce, Accounting, or Finance and Professional certifications.

• Knowledge of SAP and basic accounting principles (preferred).

Technical Traits

• SAP Proficiency: Manage invoice logging, matching, payment initiation, and reconciliation in SAP.

• Reconciliation Expertise: Generate reports to monitor payment status and address discrepancies effectively.

• Automation Potential: Identify and leverage opportunities for basic automation to streamline invoice processing and reconciliation tasks.

• Data Accuracy: Maintain precise and consistent records for accounts payable operations, ensuring compliance with internal and external standards.

Technology Traits

• Proficient in using SAP for payables features, reconciliation and reports.

• Skilled in basic Excel functions to prepare reports and analyze data trends.

• Familiarity with automation tools to enhance process efficiency and reduce manual errors.

Behavioral Traits

• Accountability: Consistently delivers tasks on time while adhering to policies and guidelines.

• Collaboration: Works effectively with vendors and internal teams to ensure smooth operations.

• Adaptability: Flexible in managing urgent tasks and accommodating changes in processes.

• Problem-Solving: Demonstrates an ability to address and resolve issues in payment processing and invoice management independently.

• Attention to Detail: Maintains high accuracy in data logging and validation, ensuring no errors in critical processes.