About the Company

Our client is a Mexico-based financial technology company established in 2020, committed to promoting financial inclusion and credit accessibility through innovative digital platforms. Focused on consumer finance, it combines advanced data analytics and local market expertise to offer practical, compliant, and user-friendly lending solutions.

Operating under a 100% Mexican ownership structure, Optimiza serves the growing demand for inclusive credit products in Latin America. The company continues to evolve its services to support financial empowerment across a wide segment of the Mexican population.

Job Role

The Administration Specialist will play a critical role in setting up and managing Optimiza’s physical office in Mexico City. This includes leading site selection, coordinating renovation projects, managing daily operations, and supporting cross-team needs. The ideal candidate is local, highly organized, and confident in working with vendors and internal stakeholders alike.

Key Responsibilities

• Office Operations:
  • Manage daily administrative tasks, facilities, supplies, and vendor
  • coordination.
  • Ensure office functionality and address maintenance issues.
• Reception & Client reception:
  • Greet visitors, manage meeting room bookings, and coordinate client
  • meetings.
  • Arrange travel, accommodations, and local logistics.
• Vendor Management:
  • Liaise with local suppliers (catering, cleaning, IT, etc.) and negotiate
  • contracts.
• Cross-Team Support:
  • Assist teams with administrative needs, documentation, and reporting.
  • Maintain organized records and databases.
  • Communication:
  • Provide clear updates on tasks and issues to stakeholders.

Candidate Requirements

• Nationality: Mexican
• Education: Minimum Bachelor's Degree in any major.
• Experience:
  • Minimum 3 years in administrative or operational support roles
  • Experience supporting international teams
  • Experience with Chinese-funded companies
  • Familiarity with vendor sourcing and office setup processes
• Language:
  • Native Spanish
  • Working proficiency in English
  • Mandarin Chinese is a strong advantage
• Professional Skills:
  • Strong coordination, planning, and stakeholder communication
  • Confident in vendor negotiation and project follow-up
  • Highly organized, proactive, and able to work independently
  • Proactive, adaptable, and skilled at multitasking
  • Strong coordination and problem-solving abilities