We are a California-based company expanding our operations and services into Sri Lanka, and we are seeking a highly organized, English-fluent Executive Assistant to support our leadership team. The ideal candidate will be proactive, detail-oriented, and comfortable working across time zones in a fast-paced, entrepreneurial environment.

Key Responsibilities

• Serve as the primary point of contact between the U.S. leadership team and Sri Lankan operations.
• Manage executive calendars, schedule meetings, and coordinate activities across multiple teams and time zones.
• Draft, proofread, and send professional emails, reports, and presentations in English.
• Assist with administrative tasks including document preparation, data entry, travel coordination, and follow-ups.
• Help manage project timelines, track deliverables, and provide regular status updates.
• Support operational setup and communications related to the company’s expansion in Sri Lanka.
• Handle sensitive information with a high level of professionalism and confidentiality.
• Assist with both local and international travel arrangements for executives and team members, including flight bookings, hotel accommodations, and itineraries.
• Be available for occasional local and overseas travel to support meetings, events, and operational activities.

Qualifications

• Excellent written and spoken English skills (fluency required).
• Previous experience as an executive assistant, administrative assistant, or coordinator is preferred.
• Strong organizational skills and the ability to manage multiple priorities simultaneously.
• Proficiency in tools such as Google Workspace, Microsoft Office, and Zoom.
• Comfortable working with U.S.-based executives and adapting to U.S. business communication standards.
• Reliable internet connection and ability to work remotely with occasional in-person meetings.

Preferred Skills

• Experience working with international teams or in a U.S.-based company.
• Familiarity with basic project management or CRM tools (e.g., Trello, Asana, HubSpot).
• Ability to take initiative, solve problems independently, and anticipate needs.

Why Join Us

• Be part of an exciting U.S.–Sri Lanka expansion initiative.
• Work closely with experienced executives and contribute to international projects.
• Opportunities for local and overseas travel as part of strategic initiatives.
• Career growth potential with exposure to cross-border business operations.
• Flexible work environment with professional development opportunities.