For over 30 years, City Pharmacy Limited Group of Companies has been the forefront of retailing across Papua New Guinea. The Company's well - known household brands incldue City Pharmacy, City Pharmacy Wellness Clinic, City Pharmacy Medical Lab Supplies, Hardware Haus Limited, Real Rewards Plus, DFS(Prouds) PNG Limited, Jack's of PNG and CPL Foundation. From everyday groceries,medical supplies, apparels and DIY tools. We cater to a wide range of needs.

The Repair & Maintenance Admin Assistant provides administrative and coordination support to ensure the smooth operation of repair and maintenance activities across retail stores. This role acts as a key liaison between store teams, vendors, and internal departments, helping maintain safe, functional, and well-presented retail locations.

Responsibilities:

Administrative Support

· Log, track, and manage maintenance and repair requests from retail stores.

· Maintain accurate records of work orders, invoices, service reports, and vendor documentation.

· Update maintenance schedules, asset lists, and service logs.

· Prepare reports on maintenance activity, costs, and turnaround times.

Coordination & Communication

· Coordinate repair and maintenance jobs with approved vendors and contractors.

· Follow up on open work orders to ensure timely completion.

· Communicate status updates to store managers and internal stakeholders.

· Assist with emergency repair coordination when required.

Vendor & Invoice Management

· Assist with vendor onboarding, documentation, and compliance requirements.

· Review invoices for accuracy against work orders and service agreements.

· Submit invoices for approval and payment in line with company procedures.

Compliance & Standards

· Ensure repairs and maintenance activities align with company standards, safety guidelines, and lease requirements.

· Support preventative maintenance programs to minimize store downtime.

· Assist in audits and inspections related to facilities and maintenance.

· Assist with legal certificates,permits & licenses.

General skills & Qualifications and Experience:

· Diploma or equivalent. A degree in Business Administration or a related field is a plus.

· 1–3 years of administrative experience, preferably in retail, facilities, or operations

· Experience working with maintenance systems or work-order software is an advantage

· Strong organizational and time-management skills to handle multiple tasks efficiently.

· Attention to detail to ensure accuracy in data entry and documentation.

· Proficiency in using MS Office applications (Word, Excel, PowerPoint).

· Excellent communication and interpersonal skills to interact with colleagues and external stakeholders.

· Ability to work effectively in a team and independently.

All applications are to be submitted in a single file PDF format(not more than 10mb in size) and must be addressed to:

The Coordinator - People & Culture

City Pharmacy Limited

P.O Box 1663, Port Moresby,NCD 121

Application Deadline: 5.00pm,16 February 2026