THE JOB

Academic Secretary

• Coordinate and organize university meetings, including Senate, Academic Boards and Faculty Boards.
• Prepare meeting agendas, briefs and relevant documents.
• Take accurate minutes and maintain meeting records and resolutions.
• Follow up on action items and ensure deadlines are met.
• Monitor important academic activities and timelines.
• Provide secretarial and administrative support to academic management.
• Prepare official letters, memos and notices.
• Maintain confidentiality of sensitive university information.

THE PERSON

• Bachelor’s Degree in Business Administration, English, Secretarial Studies or a related field.
• 1–3 years of experience in executive secretarial or administrative work.
• Previous experience in minute-taking and meeting coordination.
• Good command of written and spoken English.
• Proficiency in Microsoft Office.
• Strong organizational and follow-up skills.
• Ability to manage multiple tasks and deadlines.
• Professional, confident and diplomatic personality.
• Ability to work with senior management and academic staff.