Anscom is an automation design studio established in 2011 by technology professionals. We integrate world-class ELV, audio/visual, security, and automation solutions for properties around the world. Our scope of work covers design, supply, installation, configuration, and after-sales service and support. We partner with highly rated brands and suppliers to guarantee best-in-class technology solutions.

As a Sales Admin Assistant at Anscom, you will support the Senior Sales Admin Executive and the Sales Team in managing the day-to-day administrative and documentation requirements of the Sales Department. You will assist with quotations, tender documentation, vendor registrations, filing, data entry, and coordination to ensure that sales processes are handled accurately and efficiently.

The role requires a highly organized, detail-oriented, and proactive individual who can work effectively under the guidance of the Senior Sales Admin Executive while supporting the wider Sales Team.

Key Responsibilities

• Assist the Senior Sales Admin Executive with the day-to-day administrative requirements of the Sales Department.
• Prepare, print, scan, organize, and file sales-related documents and records.
• Assist with the preparation and processing of sales quotations and other client documentation.
• Support the preparation, compilation, printing, and submission of tender documents as required.
• Assist with vendor registrations by collecting, organizing, and maintaining required documentation.
• Maintain accurate and up-to-date records of quotations, tenders, vendor registrations, and other sales documents.
• Assist the Sales Team with data entry and updating information in relevant systems and databases.
• Coordinate with internal departments to obtain information or documents required for quotations, tenders, and sales-related activities.
• Assist with responding to routine inquiries from clients, vendors, and internal team members and escalate matters where necessary.
• Follow up on pending documents, approvals, and information as instructed by the Senior Sales Admin Executive.
• Assist in maintaining an organized electronic and physical filing system.
• Support the Sales Team with general administrative and clerical tasks as required.
• Assist in scheduling meetings and coordinating sales-related appointments when required.
• Monitor and maintain adequate office and sales administration supplies.
• Participate in team meetings and support the implementation of improvements to sales administration processes.
• Perform any other administrative duties reasonably assigned by the Senior Sales Admin Executive or Management.

Essential Skills & Qualifications

• A diploma, or relevant professional qualification in Business Management/ Administration.
• 1-2 years of experience in an administrative, sales administration, clerical, or similar role is preferred.
• Strong proficiency in Microsoft Office, particularly Word and Excel; familiarity with Google Workspace is an advantage.
• Good organizational and time-management skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to maintain proper documentation and handle confidential information responsibly.
• Ability to multitask and prioritize work effectively.
• Ability to work well as part of a team and follow instructions.
• Proactive attitude with a willingness to learn and take on new responsibilities.
• Good follow-up and coordination skills.
• Ability to work in a fast-paced environment and meet deadlines.