Position Overview:As a Secretary, you will play a crucial role in ensuring smooth administrative operations. You will be responsible for providing high-level administrative support to the management team and contributing to the overall efficiency of our construction projects. The ideal candidate should be detail-oriented, organized, and possess excellent communication skills.

Responsibilities:

1. Administrative Support:Manage and organize executives' schedules, appointments, and travel arrangements. Prepare and distribute correspondence, reports, and other documents. Maintain and update filing systems, ensuring accuracy and accessibility.
2. Communication:Act as a point of contact between the management team and internal/external stakeholders. Answer and direct phone calls, emails, and inquiries to the appropriate personnel. Assist in drafting and proofreading documents, ensuring clarity and professionalism.
3. Meeting Coordination:Schedule and coordinate meetings, conferences, and appointments. Prepare meeting agendas, documents, and follow-up on action items. Arrange and set up meeting rooms, including necessary equipment.
4. Record Keeping:Maintain accurate records of communications, decisions, and actions taken during meetings. Assist in the preparation of reports and presentations.
5. Office Management:Order and maintain office supplies and equipment. Ensure the office environment is organized, tidy, and conducive to productivity. Assist in onboarding new employees and maintaining employee records.
6. HR Administrative: BPJS Registration & Recruitment Support

Requirements:

1. Education:High school diploma required; additional qualifications in office administration or related field is a plus.
2. Experience:Proven experience as an administrative assistant, secretary, or relevant role. Experience in the construction industry is preferred.
3. Skills:Proficient in office software (Microsoft Office Suite, Google Workspace). Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Attention to detail and problem-solving skills.
4. Interpersonal Skills:Ability to work collaboratively with a diverse team. Professional and friendly demeanor.
5. Adaptability:Ability to thrive in a fast-paced environment. Willingness to take on new challenges and responsibilities.
6. Confidentiality:Discretion in handling sensitive information.
7. Time Management:Ability to prioritize tasks and meet deadlines.