Job Title: Personal Assistant to the CEO

Location: Hybrid Work Environment

Company Overview:

At Vin2, we are at the forefront of Automotive Import/Export Technology. We are seeking a highly organized and dynamic Personal Assistant to support our CEO. This role is crucial in enabling our leadership to maximize their productivity and continue driving our mission forward.

Job Description:

The Personal Assistant to the CEO will play a key role in the smooth operation of the day-to-day activities of our executive office. This position requires a highly professional individual with impeccable organizational skills and the ability to handle confidential information with discretion. The ideal candidate will be adept at managing complex schedules, coordinating travel arrangements, and providing overall administrative support to ensure the CEO’s workflow is seamless and efficient.

Key Responsibilities:

• Manage and organize the CEO’s calendar, including scheduling meetings, appointments, and travel.

• Coordinate logistics for internal and external meetings, including but not limited to preparing meeting materials, ensuring technology setup, and arranging catering.

• Act as a point of contact between the CEO and internal departments/external parties, handling correspondence and queries efficiently.

• Prepare and edit communications, presentations, and other documents for the CEO.

• Assist with personal tasks and errands as needed to support the CEO’s ability to focus on strategic priorities.

• Manage special projects and events as assigned, ensuring attention to detail and timely execution.

Qualifications:

• Proven experience as a Personal Assistant or similar executive support role.

• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.

• Strong communication skills, both written and verbal, with a professional demeanor.

• Discretion and confidentiality are paramount.

• Proficiency in Microsoft Office and other office productivity tools, with the ability to learn new software and systems.

• Flexibility to adapt to changing schedules and priorities in a fast-paced environment.

• Bachelor’s degree preferred.

What We Offer:

• An opportunity to work closely with senior leadership and make a significant impact in the company.

• A dynamic, innovative work environment where your contributions are valued and celebrated.

• Professional development and career growth opportunities.

Please submit your resume and a cover letter explaining why you are the ideal candidate for this position to Include “Personal Assistant to the CEO” in the subject line.

Vin2 Software is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We look forward to hearing from you and potentially welcoming you to our team!